USP PhD Completion Scholarships

PhD Comp. Scholarship

The PhD Completion Scholarships are funded by The University of the South Pacific to encourage timely PhD completions. USP PhD Completion Scholarships are not a PhD Candidature extension scholarship, but are specifically aimed at the submission of the PhD thesis. The USP PhD Completion Scholarship will only be awarded to candidates who can clearly demonstrate that their thesis will be submitted within the scholarship period. All other things being equal, priority is given to students who have not previously, or recently, received scholarship support.


To be eligible for the USP PhD Completion Scholarship, a student must:

  • be a full-time staff of the University
  • be on leave without pay during the scholarship period;
  • be enrolled in a PhD programme at the University;
  • in the opinion of the supervisor(s), have made substantial progress towards submission of the PhD thesis for examination;
  • the student must be in the writing-up stage and have completed data collection or equivalent;
  • be able to complete their thesis within the nominated period. The maximum completion scholarship period is six months;
  • students are ineligible if they are currently receiving a scholarship other than the USP Fee Concession.

Selection Criteria and Process

The scholarship is awarded to the applicant who in the opinion of the selection committee best demonstrates:

  • Thesis progress to date, including the likelihood of completion by the nominated expiry date of the scholarship;
  • The strength of recommendation from the relevant school and that the USP PhD Completion Scholarship will clearly result in an earlier thesis submission date than otherwise anticipated;
  • details of a signed completion plan; and
  • the student’s publications record or other evidence of relevant research output.

Duration of Award

Subject to the recipient meeting the conditions of the scholarship:

  • the scholarship is tenable for the period specified in the award contract, up to a maximum of six month;
  • no extensions are possible beyond the end date specified in the award contract;
  • all benefits ceases upon submission of the thesis, or at the expiry date of the scholarship as specified in the award contract, whichever occurs first.


Suspension of the Scholarship

Leave of absence will not be available during the period for which the scholarship is awarded unless there are exceptional cases, such as major illness, death in the family other extenuating factors which are beyond the control of the student and the school/supervisor.

The Recipients may apply to suspend their scholarship for up to four weeks in exceptional cases.

  • Applications to suspend the scholarship are considered only if written support is received from the supervisor(s) and the Faculty Associate Dean Research detailing the exceptional circumstances surrounding the request for suspension.
  • PhD Completion Scholarships do not contain any leave provisions, and suspensions will not be granted to enable the awardee to accept paid employment or to take recreational leave.
  • Failure of the recipient to resume study and take up the scholarship again within the specified time may result in the scholarship being terminated.

Scholarship Benefits

A USP PhD Completion Scholarship Award will comprise of the following:

  • Tuition fees (paid directly)
  • General Services fees paid directly
  • Living allowance of $2000 per month
  • Dependents Allowance of $906.90 per month (only to qualifying awardees)

Scholarship Conditions

Successful applicants will be required to sign a USP PhD Completion Scholarship contract agreeing to the following:

  • Successful applicants will be required to enroll for PhD studies over the period for which the scholarship is awarded;
  • During the term of the scholarship, progress must be monitored on a regular basis by the Principal Supervisor, in accordance with timelines outlined in the completion plan;
  • Failure to make satisfactory progress in line with the timeline may result in the cessation of scholarship allowances;
  • Submission of a completed Mid-point Milestone Scholarship Report to the Research Student Coordinator via email: In this report applicants will need to document the progress made and indicate the timetable for submission by the thesis deadline. The Principal Supervisor and Head of School will need to confirm the details indicated in the report by signing the form before it is submitted to the Research Student Coordinator
  • Failure to submit the form by the date indicated in the timeline for the period for which the student was awarded the scholarship will result in immediate cessation of the scholarship.

Submission of the thesis for examination is required by the deadline indicated in the completion plan and a confirmation letter must be provided to the Research Student Coordinator soon after the thesis has been submitted.


Applications are closed. 

The application must be endorsed by the supervisors, heads of school and the Faculty Associate Dean Research using the Endorsement Form. Students must also complete and submit the PhD Completion Scholarship Applicant Detail Form.

Applications must include the following:

  1. a detailed summary of the PhD project completion status at the time of application;
  2. a checklist of tasks to be completed prior to the commencement of the scholarship;
  3. a completion plan, detailing the work to be undertaken by the student and supervisors to achieve a submission within the specified period of the scholarship, and signed by the student and the supervisors;
  4. a copy of the latest Progress Report;
  5. a list of the student’s publications and conference presentations (if applicable) or other evidence of research output;
  6. a statement by the supervisor and head of school explaining how the scholarship will enable the timely completion of the thesis, and shorten the otherwise anticipated completion time;
  7. the proposed start and end dates of the scholarship.

An Applicant Checklist is provided to aid the applicant, and must be submitted with the application.

The forms and supporting documents are to be sent via email to with the subject line as: PhD Completion Scholarship as a single PDF file.

Scholarship Forms:

Applicant Detail Form
Applicant Checklist
Endorsement Form

Note: The Research Office takes no responsibility of the distribution of the workload of the applicant. Such arrangements are to be made between the applicant and the School/Faculty prior to the application.

For queries or concerns, please contact:

Research Student Coordinator

Ms Anushka Maharaj
Research Office
The University of the South Pacific
Phone: (+679) 323 1888
Fax:  (+679) 323 1504
Email: [preferred]